Keats House Health Centre, Bush Fair, Harlow, Essex, CM18 6LY

Online: Contact Us Online
Telephone: 01279 215 415 ( Out of Hours: 111 )

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Data Protection, Privacy and Confidentiality

Practice Privacy Notices

General Data Protection Regulation ("GDPR")

The GDPR requires practices to process data fairly and in a transparent manner which is easily accessible and easy to understand. This means that practices must provide information to patients about how the practice processes patient data in the form of a 'practice privacy notice'.

Please click on the links below to see The Hamilton Practices' privacy notices:

The Hamilton Practice Privacy Notice

Privacy Notice Medical Research & National Clinical Audits

Privacy Notice Legal Requirements to Share Data

Privacy Notice National Screening Programmes

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General Practice Data for Planning and Research: GP Practice Privacy Notice NHS Digital

We are providing data to NHS Digital as part of the General Practice Data for Planning and Research data collection, so that patient data can be used to help improve everyone's health and care. Under data protection law we must tell you about how we use your personal information. Please see General Practice Data for Planning and Research: GP Practice Privacy Notice for further information.

If you would like to opt out please download and complete a Register your Type 1 opt out preference form and return it to your surgery.

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If you wish to speak to the receptionist in confidence, there is a quiet area available away from the main reception. Please ask.

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Freedom of Information Act

Download a copy of the Freedom of Information Act for our practice here.

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Your Health Records; How the local NHS uses & protects the information held about you

To help your GP provide you with even better care The Hamilton Practice, along with others in west Essex, is participating in a scheme that allows your GP health record to be linked with records other health professionals have about you.

Download the Your Health Records leaflet for further information.

If you wish to opt out of your pseudonymised data being extracted please write to our Practice Manager and your records will be coded to avoid any extraction being made.

Those patients who have previously opted out do not need to write in again, your records have already been coded accordingly

How the NHS Uses and Protects Your Health Records

Please download the leaflet 'How the local NHS uses and protects the information held about you'.

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My Care Record

Fair Processing Notice


What is My Care Record?

In west Essex and east and north Hertfordshire, providers of health and social care services are working more closely together to better co-ordinate the delivery of care to people supported by local commissioners.

My Care Record is a programme which allows people to give health and care professionals their permission to access their medical records during their treatment.

The people caring for you need to access about your health and care record in order to make the best decisions about your diagnosis and treatment. This could include GPs, hospital-based clinicians, nurses, health visitors and social workers.

To enable this to happen more quickly and to improve the care you receive, a new process has been put in place. This will allow your information to be accessed by different health and care organisations, using existing computer systems.

This does not share your record with third party organisations, but provides health and care professionals, with your permission, access to view your information.

For further information please download the My Care Record leaflet.

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NHS Summary Care Records

As part of a mandatory, national programme each GP Practice will have to make a summary care record for each patient (unless the patient has already opted out). Please read the information regarding this.

If you wish to opt out download and complete the opt out form and return to the Practice (see below).

Information Website

Further information about NHS Summary Care Records can be found at the NHS Digital website.

Information Leaflets & Opt Out Form